Who we are
Charlottesville Swing Dance Society (CSDS) is a non-profit, volunteer run, West Coast Swing dance club serving Charlottesville, Virginia and the surrounding area. Our website address is: https://cvilleswingdance.com.
What personal data we collect and why we collect it
Membership information is collected using a WPForms plugin on our website or via a paper form in person. The data we collect on these forms is only used by CSDS for membership related activities. Information collected includes name and email; birth date (month and day only) is optional. Membership data is retained for as long as the person is a member and then archived when their membership has not been renewed after 2 years.
Embedded content from other websites
Pages on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the same way as if the visitor has visited the other website.
Who we share your data with
How long we retain your data
Membership data is retained for as long as the person is a member and then archived when their membership has not been renewed after 2 years. Contact information for news and updates is retained until a user unsubscribes or requests to have their information removed. When a user unsubscribes their data will be deleted during our quarterly maintenance time. When a user requests to have their information removed, their information will be deleted at the time the request is completed which could take up to 2 weeks.
What rights you have over your data
You can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
We do not sell or distribute your data to any 3rd party vendors except where needed to process payment information through PayPal.
How we protect your data
We ensure that payment information is collected using a PCI compliant plugin and we use secure internet communications via https. We do not store any credit card information.
What data breach procedures we have in place
Membership data is managed by the Membership Coordinator using Google Drive and is not distributed. Contact information is managed by our Social Media Coordinator and is not distributed. We only collect information needed for membership, news/newsletter contact, and payment processing and do not retain any credit card information.
Our contact information
If you have a privacy specific concern, please contact us at firstname.lastname@example.org.