Privacy Policy

Who we are

Charlottesville Swing Dance Society (CSDS) is a non-profit, volunteer run, West Coast Swing dance club serving Charlottesville, Virginia and the surrounding area. Our website address is: https://cvilleswingdance.com.

What personal data we collect and why we collect it

Contact forms

Membership information is collected using a WPForms plugin on our website or via a paper form in person. The data we collect on these forms is only used by CSDS for membership related activities. Information collected includes name and email; birth date (month and day only) is optional. Membership data is retained for as long as the person is a member and then archived when their membership has not been renewed after 2 years.

We use Constant Contact to collect your name and email via electronic form submission for newsletter and news updates. This information is not provided to any third party vendors and is only used for CSDS communications. The information is kept indefinitely unless the user unsubscribes or requests to be removed from the contact list. When a user unsubscribes their information will be deleted during our quarterly maintenance time. If a user requests to have their information removed, their information will be deleted at the time the request is completed which could take up to 2 weeks. For more information please read the Constant Contact privacy policy.

Cookies

A cookie is an element of data that a website can send to your browser, and which your browser may then store on your system. You can set your browser to notify you when you receive a cookie. Doing this will allow you to decide on a case-by-case basis whether or not to accept cookies. We use Google Analytics to collect information to monitor web traffic which uses cookies. For the latest information on cookies used by Google Analytics uses, see their documentation.

Embedded content from other websites

Pages on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

We use the MonsterInsights plug-in to collect Google Analytics information to track web traffic. For more information see the MonsterInsights privacy policy and Google Analystics privacy policy.

Who we share your data with

We do not sell or distribute any of the information we collect. We use PayPal as our payment provider via a third-party plugin called WP Easy Paypal Payment. We only collect and share the information needed to process payment. For more information see the WP Easy Paypal Payment privacy policy and PayPal’s privacy policy.

How long we retain your data

Membership data is retained for as long as the person is a member and then archived when their membership has not been renewed after 2 years. Contact information for news and updates is retained until a user unsubscribes or requests to have their information removed. When a user unsubscribes their data will be deleted during our quarterly maintenance time. When a user requests to have their information removed, their information will be deleted at the time the request is completed which could take up to 2 weeks.

What rights you have over your data

You can request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

We do not sell or distribute your data to any 3rd party vendors except where needed to process payment information through PayPal.

Additional information

How we protect your data

We ensure that payment information is collected using a PCI compliant plugin and we use secure internet communications via https.

What data breach procedures we have in place

Membership data is managed by the Membership Coordinator using Google Drive and is not distributed. Contact information is managed by our Social Media Coordinator and is not distributed. We only collect information needed to manage membership and contact information and do not retain any credit card information or other personally identifiable information.

Our contact information

If you have a privacy specific concern, please contact us at cvilleswingdance@gmail.com.

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